THE INDIANA SOCIETY (INDIANA SAR)
NATIONAL SOCIETY SONS OF THE AMERICAN REVOLUTION (NATIONAL SAR)
ARTICLE I – NAME AND AFFILIATION
The name of this organization shall be the Duneland Chapter
of the INDIANA SAR of the NATIONAL SAR.
The Duneland Chapter is affiliated with the INDIANA SAR and
the NATIONAL SAR. The Duneland Chapter exists by virtue of a
charter granted by the INDIANA SAR with authority from the
The Duneland Chapter has been designated a non profit
corporation by the State of Indiana and is recognized as a 501 (c)
(3) entity by the Internal Revenue Service.
ARTICLE II – OBJECTS
objects of the Duneland Chapter are declared to be patriotic,
historical and educational and shall include those intended or
designed to perpetuate the memory of those patriots who, by their
services or sacrifices during the war of the American Revolution,
achieved the independence of the American people; to unite and
promote fellowship among their descendants and families; to
inspire them and the community-at-large with a more profound
reverence for the principles of the government founded by our
forefathers; to encourage historical research in the individual
services of the patriots of the war, as well as documents, relics
and landmarks; to mark the scenes of the Revolution by prominent
events of the war and of the Revolutionary period; to foster true
patriotism; to maintain and extend the institutions of American
freedom and to carry out the purposes expressed in the preamble of
the Constitution of our country and the injunctions of President
Washington in his farewell address to the American people.
ARTICLE III – MEMBERSHIP
Any male shall be eligible for membership in the Duneland
Chapter who, being a citizen of good repute in the community, is
the lineal descendant of an ancestor who rendered active service
to the cause of American Independence as defined by the NATIONAL
Applicants who meet membership requirements and have
attained the age of (18) eighteen years of age may apply for
Regular Membership. Applicants who meet membership requirement but
are under the age of (18) eighteen years of age may apply for
A member in good standing may have his dues demitted by
advising the Duneland Chapter Treasurer at any dues-paying date.
He may resume active membership by advising the Duneland Chapter
Treasurer and paying the then current dues as prescribed in the
ARTICLE IV – OFFICERS
The officers of this chapter shall consist of President,
Vice President, Secretary, Treasurer, Registrar, Genealogist,
Chaplain and Historian.
The tenure of office shall be for one (1) year. All
officers shall serve until their successors are installed.
ARTICLE V – MEETINGS
There shall be a minimum of six (6) meetings each year.
These meetings shall consist of an annual meeting in December, as
well as regular meetings in February, April, June, August, and
October. The annual meeting and regular meetings shall be held on
the dates as set forth at the annual meeting.
Special chapter meetings may be called by the President;
any three (3) officers; or any five members, providing notice
shall be given as provided in the following section.
Notice of the six (6) regular
meetings will be given at the annual meeting. If a meeting is
called in accordance with Section 2, notice shall be given each
member by USPS mail or email not less than twenty (20) days prior
to the date of the meeting. As a minimum, notice shall include the
date, time and place of assembly and shall give the general nature
of the matters to be discussed. Said notice shall be deposited in
the USPS mail or email and the notice period herein shall be
computed from the date of such mailing.
Priority of authority in chapter meetings shall be:
President, Vice President, Secretary and Treasurer. If none
present, elect a chairman.
ARTICLE VI – AMENDMENTS
Constitution may be altered or amended only by a two-thirds (2/3)
vote of the members present at any Chapter meeting, provided that
notice of the meeting and copies of the proposed amendments shall
have been sent to all Chapter members in good standing at least
twenty (20) days prior to said meeting. Said notice shall be
deposited in the USPS mail or email and the notice period provided
herein shall be computed from the date of such mailing.
BYLAW 01 – MEMBERSHIP
Applicants for membership in this Chapter must adequately
prove that they meet the qualification for membership as set forth
in Article III of the Constitution of the Duneland Chapter.
Applications for membership shall be printed
on blank forms prescribed by the NATIONAL SAR. The Chapter
Registrar shall forward one original copy of the application and
each piece of supporting documentation to the State Registrar
(with a copy of the application). The State Secretary shall
forward the application and supporting documents to the NATIONAL
SAR. A copy of the application only shall be retained by the
Duneland Chapter Registrar.
Supplemental applications shall be made in exactly the same
manner on the approved NATIONAL SAR supplemental application form,
but they may be submitted directly by NATIONAL SAR members.
Signatures of Sponsors and Co-sponsors are not required on
Supplemental Applications and proof documents that are on file
need not be resubmitted with supplemental applications for
membership. Copies of supplemental applications are not retained
by the Chapter Registrar.
Members shall be designated as Compatriots.
Compatriots who are members of other Chapters of the
INDIANA SAR may apply for dual Chapter membership in the Duneland
Chapter by presenting a letter requesting same to the Secretary of
the Duneland Chapter. The dual member shall be responsible for the
payment of annual Chapter dues, but shall only pay NATIONAL SAR
and INDIANA SAR dues through his home Chapter. Dual members shall
be entitled to all the rights and privileges of membership in this
Chapter that regular members enjoy including the right to hold
office and serve on committees. Dual members must provide a copy
of their original membership application or record copy to the
Registrar for the Chapter’s file.
BYLAW 02 – OFFICES AND
The officers shall perform the usual duties incident to
their respective offices and in harmony with the National, State
and Chapter Constitutions and Bylaws.
The officers shall be elected at the annual meeting held in
December and installed at the February meeting. Their terms shall
be for one year beginning with their installation and ending with
their successor’s installation.
BYLAW 03 – PRESIDENT
The President, in addition to his general duties, shall
maintain a general supervision over the business and affairs of
the Chapter. At all times the President shall act in accordance
with the wishes of the Duneland Chapter.
The President shall preside at all regular and special
meetings of the Chapter. He shall be an ex-officio member of all
No person who has been elected president for two full
successive terms shall again be eligible to hold that office until
one full term has intervened.
04 – VICE PRESIDENT
The Vice President shall preside at all meetings of the
Chapter in the absence of the President.
The Vice President shall be responsible for the program at
Fulfill duties assigned by the President.
BYLAW 05 – SECRETARY
The Secretary shall perform all duties of the Secretary. He
shall keep a record of all proceedings of the Chapter and shall
furnish a copy to each member of the Chapter and the Secretary of
the INDIANA SAR.
The Secretary shall be responsible for all Chapter
communication unless otherwise noted.
The Secretary shall be responsible for completing quarterly
reports and forwarding them to the designated INDIANA SAR officer.
BYLAW 06 – TREASURER
The Treasurer shall perform all duties of the Treasurer. He
shall keep a detailed account of all receipts and disbursements.
The Treasurer shall keep accurate records, render detailed
reports at each meeting and be subject to annual audit.
BYLAW 07 – REGISTRAR
The Registrar shall examine all completed applications for
membership. Upon review and determination that the applicant
qualifies for membership he shall forward (2) copies of the
application, the applicant’s documentation packet, and checks
made payable to NATIONAL SAR and INDIANA SAR to the INDIANA SAR
The Registrar shall have care and custody of the file of
The Registrar shall keep a register of the names, dates of
birth, dates of admission, resignations and deaths of all Chapter
BYLAW 08 – GENEALOGIST
The Genealogist shall assist applicants in locating
documents to prove their bloodline to their patriot ancestor
including those that prove dates and places of the birth, marriage
and death of individuals listed on the application.
The Genealogist shall assist applicants in locating proof
of Revolutionary War service for their patriot ancestor.
The Genealogist shall maintain an understanding of all
NATIONAL SAR Genealogical Policy standards and their revisions.
BYLAW 09 – CHAPLAIN
The Chaplain shall open and close meetings of this Chapter
with service usual and proper for such occasions.
BYLAW 10 – HISTORIAN
The Historian shall
maintain a yearly record of all Chapter activities including news
articles and photographs.
BYLAW 11 – COMMITTEES
Upon his election the President shall establish the
following standing committees; Budget and Finance Committee, with the Treasurer as chairman; Auditing
Committee, with the President as chairman; Membership
Committee, with the Registrar as chairman; DAR
Relations Committee, Americanism
and Youth Program Committee and the Nominations
Committee. The President may appoint other special committees
as necessary carry on the work of the Chapter.
Budget and Finance
Committee: The committee shall prepare an annual budget and
submit each budget to the Chapter membership for their review and
approval at the February regular meeting. When officially adopted
the budget shall restrict expenditures to the total amount
confirmed. The Treasurer will advise the Chapter when any action
proposed may result in an expenditure in excess of the total
confirmed budget and no such action may be approved unless the
budget is revised or receipts are in excess of budgeted
anticipated receipts, or other resources are provided to meet
proposed additional expenditure of expenditures.
The committee shall conduct an annual audit of all financial
transactions conducted by the Treasurer. Such audit shall be
performed prior to the annual meeting and shall include all
receipts and disbursements to be included in the Treasurer’s report
at the annual meeting. The Auditing Committee report shall be
presented in writing at the annual meeting.
The committee shall examine applications referred to it by the
Registrar when a question exists and make a decision thereon. The
committee shall be charged with seeking new members, retention of
current members and reinstatement of previous members.
Committee: The committee shall establish and maintain
communications with local DAR Chapters and make efforts to plan
and conduct joint activities with these organizations to promote
the goals and activities of the SAR and DAR.
Youth Programs Committee:
committee shall strive to publicize the activities of the SAR and
the Chapter by promoting the objects of SAR. The committee shall
promote youth programs and contests of the NATIONAL SAR.
Section 7. Nominations
Committee. The committee shall be composed of five (5) Chapter
members in good standing named by the President who shall also
select one of the five to be chairman of the committee.
A majority shall be required to nominate. The committee
shall report the name of each nominee and office to the membership
not later than twenty (20) days prior to the December regular
meeting. The committee shall have previously secured the
acceptance of each member nominated. In case of the refusal of any
nominee the Chairman shall make a new nomination.
BYLAW 12 – ELECTIONS
The officers shall be elected at the annual meeting held in
After the slate of officers has been presented by the
Nominations Committee, the President shall call for nominations
from the floor--three times. If none arc presented a voice vote
shall be taken for the entire slate. If nominations arc made from
the floor, a separate vote shall be taken for each contested
office. Elections for contested offices shall be by paper ballot.
A majority vote of those members in attendance and voting
shall be necessary to elect the officers. Should no nominee
receive a majority of the votes cast for a contested office the
nominee receiving the fewest voles will be eliminated in each
successive round of balloting until a nominee receives a clear
BYLAW 13 – VACANCY IN
In the event of a vacancy in an office for any cause, the
President shall appoint a member to serve the unexpired term,
pending approval of the Chapter at its next session.
In the event of a vacancy in the office of President, the
Vice President shall immediately assume the office for the
remainder of the unexpired term. The vacancy created in the office
of Vice President shall be filled according to Section 1 of this
BYLAW 14 – REMOVAL FROM
Duneland Chapter may remove any officer or committee chairman from
his office for neglect of duty, malfeasance or any other cause
deemed just at any meeting of the Chapter, after due notice has
been given all parties concerned by at least twenty (20) days in
advance. Removal shall be by majority vote of the potential votes
BYLAW 15 – NOTICE OF
meetings of this Chapter shall be preceded by at least twenty (20)
days notice to all members by email, together with a statement of
the agenda to be considered, if the latter is feasible. Said
notice shall be documented by the date on the email.
BYLAW 16 –
PROCEDURE AT MEETINGS
Revised Rules of Order shall govern all actions and procedural
questions not covered by this Constitution and Bylaws.
BYLAW 17 –
It shall be the privilege of any member in good standing to
attend any meeting and to participate in the discussion of any
matter before the group.
Wives and guests of the members of the Duneland Chapter may
be invited to any meeting. Voting on issues before the Chapter may
only be done by members.
BYLAW 18 – QUORUM
A quorum for this
Chapter for the transaction of business at any meeting shall be
the members present at said meeting.
BYLAW 19 – FEES, DUES AND
The chapter shall establish dues and fees annually for the
Notice of annual dues shall be mailed by USPS or emailed to
each member prior to the annual meeting or issued at the annual
All membership dues shall be collected on the calendar year
basis or the member shall be delinquent. Membership cards will be
All Chapter, State and National dues shall be remitted to
the Chapter Treasurer not later than November 15th of each year.
The Chapter Treasurer shall remit State and National dues no later
than December 1st to the State Secretary INDIANA SAR.
If this corporation (The
Duneland Chapter) is dissolved, any and all assets shall be
transferred to and become the property of INDIANA SAR, Indiana
Society Sons of the American Revolution If the INDIANA SAR refuses
or is unable to accept said assets, they may be transferred to
another charitable organization specified by the officers of the
Duneland Chapter, but in no event shall any asset be distributed
to any person other than a charitable organization under section
501 (c) (3) of the Internal Revenue Code.
BYLAW 20 – AMENDMENTS
Bylaws may be altered or amended only by majority vote of the
members present at any Chapter meeting; providing that notice of
the meeting and copies of the proposed amendments shall have been
sent by USPS mail or email to all Chapter members in good standing
at least twenty (20) days prior to said meeting. Said notice shall
be deposited in the USPS mail or email and the notice period
provided herein shall be computed from the date of such mailing.