A historical, educational, and patriotic "lineage" society comprised of male descendants of patriots who supported the cause of American Independence during the years 1774-1783.

Membership is open to any man who can document his ancestry to an American Patriot of the Revolutionary era.  The Patriot need not have been a soldier; Patriots were people (men and women) who gave tangible assistance to the cause of independence.

Duneland Chapter meetings are held in the second floor meeting room at the Valparaiso Public Library,103 Jefferson Street, Valparaiso, IN,  at 10:30 am Central Time on the first Saturday of February, April, June, August, October and December.  

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CONSTITUTION

     

DUNELAND CHAPTER

THE INDIANA SOCIETY (INDIANA SAR)

NATIONAL SOCIETY SONS OF THE AMERICAN REVOLUTION (NATIONAL SAR)

 

CONSTITUTION

 

ARTICLE I – NAME AND AFFILIATION

Section 1.         The name of this organization shall be the Duneland Chapter of the INDIANA SAR of the NATIONAL SAR.

Section 2.         The Duneland Chapter is affiliated with the INDIANA SAR and the NATIONAL SAR. The Duneland Chapter exists by virtue of a charter granted by the INDIANA SAR with authority from the NATIONAL SAR.

Section 3.         The Duneland Chapter has been designated a non profit corporation by the State of Indiana and is recognized as a 501 (c) (3) entity by the Internal Revenue Service.

 

ARTICLE II – OBJECTS

The objects of the Duneland Chapter are declared to be patriotic, historical and educational and shall include those intended or designed to perpetuate the memory of those patriots who, by their services or sacrifices during the war of the American Revolution, achieved the independence of the American people; to unite and promote fellowship among their descendants and families; to inspire them and the community-at-large with a more profound reverence for the principles of the government founded by our forefathers; to encourage historical research in the individual services of the patriots of the war, as well as documents, relics and landmarks; to mark the scenes of the Revolution by prominent events of the war and of the Revolutionary period; to foster true patriotism; to maintain and extend the institutions of American freedom and to carry out the purposes expressed in the preamble of the Constitution of our country and the injunctions of President Washington in his farewell address to the American people.

 

ARTICLE III – MEMBERSHIP

Section 1.         Any male shall be eligible for membership in the Duneland Chapter who, being a citizen of good repute in the community, is the lineal descendant of an ancestor who rendered active service to the cause of American Independence as defined by the NATIONAL SAR.

Section 2.         Applicants who meet membership requirements and have attained the age of (18) eighteen years of age may apply for Regular Membership. Applicants who meet membership requirement but are under the age of (18) eighteen years of age may apply for Junior Membership.

Section 3.         A member in good standing may have his dues demitted by advising the Duneland Chapter Treasurer at any dues-paying date. He may resume active membership by advising the Duneland Chapter Treasurer and paying the then current dues as prescribed in the BYLAWS herewith.

 

ARTICLE IV – OFFICERS

Section 1.           The officers of this chapter shall consist of President, Vice President, Secretary, Treasurer, Registrar, Genealogist, Chaplain and Historian.

Section 2.           The tenure of office shall be for one (1) year. All officers shall serve until their successors are installed.

 

ARTICLE V –  MEETINGS

Section 1.           There shall be a minimum of six (6) meetings each year. These meetings shall consist of an annual meeting in December, as well as regular meetings in February, April, June, August, and October. The annual meeting and regular meetings shall be held on the dates as set forth at the annual meeting.

Section 2.           Special chapter meetings may be called by the President; any three (3) officers; or any five members, providing notice shall be given as provided in the following section.

Section 3.           Notice of the six (6) regular meetings will be given at the annual meeting. If a meeting is called in accordance with Section 2, notice shall be given each member by USPS mail or email not less than twenty (20) days prior to the date of the meeting. As a minimum, notice shall include the date, time and place of assembly and shall give the general nature of the matters to be discussed. Said notice shall be deposited in the USPS mail or email and the notice period herein shall be computed from the date of such mailing.

Section 4.           Priority of authority in chapter meetings shall be: President, Vice President, Secretary and Treasurer. If none present, elect a chairman.

 

ARTICLE VI –  AMENDMENTS

This Constitution may be altered or amended only by a two-thirds (2/3) vote of the members present at any Chapter meeting, provided that notice of the meeting and copies of the proposed amendments shall have been sent to all Chapter members in good standing at least twenty (20) days prior to said meeting. Said notice shall be deposited in the USPS mail or email and the notice period provided herein shall be computed from the date of such mailing.

 

BYLAWS

 

BYLAW 01 –  MEMBERSHIP

Section 1.         Applicants for membership in this Chapter must adequately prove that they meet the qualification for membership as set forth in Article III of the Constitution of the Duneland Chapter.

Section 2.         Applications for membership shall be printed on blank forms prescribed by the NATIONAL SAR. The Chapter Registrar shall forward one original copy of the application and each piece of supporting documentation to the State Registrar (with a copy of the application). The State Secretary shall forward the application and supporting documents to the NATIONAL SAR. A copy of the application only shall be retained by the Duneland Chapter Registrar.

Section 3.         Supplemental applications shall be made in exactly the same manner on the approved NATIONAL SAR supplemental application form, but they may be submitted directly by NATIONAL SAR members. Signatures of Sponsors and Co-sponsors are not required on Supplemental Applications and proof documents that are on file need not be resubmitted with supplemental applications for membership. Copies of supplemental applications are not retained by the Chapter Registrar.

Section 4.         Members shall be designated as Compatriots.

Section 5.         Compatriots who are members of other Chapters of the INDIANA SAR may apply for dual Chapter membership in the Duneland Chapter by presenting a letter requesting same to the Secretary of the Duneland Chapter. The dual member shall be responsible for the payment of annual Chapter dues, but shall only pay NATIONAL SAR and INDIANA SAR dues through his home Chapter. Dual members shall be entitled to all the rights and privileges of membership in this Chapter that regular members enjoy including the right to hold office and serve on committees. Dual members must provide a copy of their original membership application or record copy to the Registrar for the Chapter’s file.

 

BYLAW 02 –  OFFICES AND DUTIES

Section 1.         The officers shall perform the usual duties incident to their respective offices and in harmony with the National, State and Chapter Constitutions and Bylaws.

Section 2.         The officers shall be elected at the annual meeting held in December and installed at the February meeting. Their terms shall be for one year beginning with their installation and ending with their successor’s installation.

 

BYLAW 03 –  PRESIDENT

Section 1.         The President, in addition to his general duties, shall maintain a general supervision over the business and affairs of the Chapter. At all times the President shall act in accordance with the wishes of the Duneland Chapter.

Section 2.         The President shall preside at all regular and special meetings of the Chapter. He shall be an ex-officio member of all committees.

Section 3.         No person who has been elected president for two full successive terms shall again be eligible to hold that office until one full term has intervened.


 

BYLAW 04 –  VICE PRESIDENT

Section 1.         The Vice President shall preside at all meetings of the Chapter in the absence of the President.

Section 2.         The Vice President shall be responsible for the program at each meeting.

Section 3.         Fulfill duties assigned by the President.

 

BYLAW 05 –  SECRETARY

Section 1.         The Secretary shall perform all duties of the Secretary. He shall keep a record of all proceedings of the Chapter and shall furnish a copy to each member of the Chapter and the Secretary of the INDIANA SAR.

Section 2.         The Secretary shall be responsible for all Chapter communication unless otherwise noted.

Section 3.         The Secretary shall be responsible for completing quarterly reports and forwarding them to the designated INDIANA SAR officer.

 

BYLAW 06 –  TREASURER

Section 2.         The Treasurer shall perform all duties of the Treasurer. He shall keep a detailed account of all receipts and disbursements.

Section 3.         The Treasurer shall keep accurate records, render detailed reports at each meeting and be subject to annual audit.

 

BYLAW 07 –  REGISTRAR

Section 1.         The Registrar shall examine all completed applications for membership. Upon review and determination that the applicant qualifies for membership he shall forward (2) copies of the application, the applicant’s documentation packet, and checks made payable to NATIONAL SAR and INDIANA SAR to the INDIANA SAR Registrar.

Section 2.         The Registrar shall have care and custody of the file of approved applications.

Section 3.         The Registrar shall keep a register of the names, dates of birth, dates of admission, resignations and deaths of all Chapter members.

 

BYLAW 08 –  GENEALOGIST

Section 1.         The Genealogist shall assist applicants in locating documents to prove their bloodline to their patriot ancestor including those that prove dates and places of the birth, marriage and death of individuals listed on the application.

Section 2.         The Genealogist shall assist applicants in locating proof of Revolutionary War service for their patriot ancestor.

Section 3.         The Genealogist shall maintain an understanding of all NATIONAL SAR Genealogical Policy standards and their revisions.

 

BYLAW 09 –  CHAPLAIN

Section 1.         The Chaplain shall open and close meetings of this Chapter with service usual and proper for such occasions.

 

BYLAW 10 –  HISTORIAN

The Historian shall maintain a yearly record of all Chapter activities including news articles and photographs.

 

BYLAW 11 –  COMMITTEES

Section 1.         Upon his election the President shall establish the following standing committees; Budget and Finance Committee, with the Treasurer as chairman; Auditing Committee, with the President as chairman; Membership Committee, with the Registrar as chairman; DAR Relations Committee, Americanism and Youth Program Committee and the Nominations Committee. The President may appoint other special committees as necessary carry on the work of the Chapter.

Section 2.         Budget and Finance Committee: The committee shall prepare an annual budget and submit each budget to the Chapter membership for their review and approval at the February regular meeting. When officially adopted the budget shall restrict expenditures to the total amount confirmed. The Treasurer will advise the Chapter when any action proposed may result in an expenditure in excess of the total confirmed budget and no such action may be approved unless the budget is revised or receipts are in excess of budgeted anticipated receipts, or other resources are provided to meet proposed additional expenditure of expenditures.

Section 3.         Auditing Committee: The committee shall conduct an annual audit of all financial transactions conducted by the Treasurer. Such audit shall be performed prior to the annual meeting and shall include all receipts and disbursements to be included in the Treasurer’s  report at the annual meeting. The Auditing Committee report shall be presented in writing at the annual meeting.

Section 4.         Membership Committee: The committee shall examine applications referred to it by the Registrar when a question exists and make a decision thereon. The committee shall be charged with seeking new members, retention of current members and reinstatement of previous members.

Section 5.         DAR Relations Committee: The committee shall establish and maintain communications with local DAR Chapters and make efforts to plan and conduct joint activities with these organizations to promote the goals and activities of the SAR and DAR.

Section 6.         Americanism and Youth Programs Committee:

The committee shall strive to publicize the activities of the SAR and the Chapter by promoting the objects of SAR. The committee shall promote youth programs and contests of the NATIONAL SAR.

Section 7.         Nominations Committee. The committee shall be composed of five (5) Chapter members in good standing named by the President who shall also select one of the five to be chairman of the committee.  A majority shall be required to nominate. The committee shall report the name of each nominee and office to the membership not later than twenty (20) days prior to the December regular meeting. The committee shall have previously secured the acceptance of each member nominated. In case of the refusal of any nominee the Chairman shall make a new nomination.

 

BYLAW 12 –  ELECTIONS

Section 1.         The officers shall be elected at the annual meeting held in December.

Section 2.         After the slate of officers has been presented by the Nominations Committee, the President shall call for nominations from the floor--three times. If none arc presented a voice vote shall be taken for the entire slate. If nominations arc made from the floor, a separate vote shall be taken for each contested office. Elections for contested offices shall be by paper ballot.

Section 3.         A majority vote of those members in attendance and voting shall be necessary to elect the officers. Should no nominee receive a majority of the votes cast for a contested office the nominee receiving the fewest voles will be eliminated in each successive round of balloting until a nominee receives a clear majority.

 

BYLAW 13 –  VACANCY IN OFFICE

Section 1.         In the event of a vacancy in an office for any cause, the President shall appoint a member to serve the unexpired term, pending approval of the Chapter at its next session.

Section 2.         In the event of a vacancy in the office of President, the Vice President shall immediately assume the office for the remainder of the unexpired term. The vacancy created in the office of Vice President shall be filled according to Section 1 of this Bylaw.

 

BYLAW 14 –  REMOVAL FROM OFFICE

The Duneland Chapter may remove any officer or committee chairman from his office for neglect of duty, malfeasance or any other cause deemed just at any meeting of the Chapter, after due notice has been given all parties concerned by at least twenty (20) days in advance. Removal shall be by majority vote of the potential votes present.

 

BYLAW 15 –  NOTICE OF MEETINGS

All meetings of this Chapter shall be preceded by at least twenty (20) days notice to all members by email, together with a statement of the agenda to be considered, if the latter is feasible. Said notice shall be documented by the date on the email.

 

BYLAW 16 –      PROCEDURE AT MEETINGS

Robert's Revised Rules of Order shall govern all actions and procedural questions not covered by this Constitution and Bylaws.

 

BYLAW 17 –      PARTICIPATION

Section 1.         It shall be the privilege of any member in good standing to attend any meeting and to participate in the discussion of any matter before the group.

Section 2.         Wives and guests of the members of the Duneland Chapter may be invited to any meeting. Voting on issues before the Chapter may only be done by members.

 

BYLAW 18 –  QUORUM

A quorum for this Chapter for the transaction of business at any meeting shall be the members present at said meeting.

 

BYLAW 19 –  FEES, DUES AND ASSETS

Section 1.         The chapter shall establish dues and fees annually for the following year.         

Section 2.         Notice of annual dues shall be mailed by USPS or emailed to each member prior to the annual meeting or issued at the annual meeting.

Section 3.         All membership dues shall be collected on the calendar year basis or the member shall be delinquent. Membership cards will be issued.

Section 4.         All Chapter, State and National dues shall be remitted to the Chapter Treasurer not later than November 15th of each year. The Chapter Treasurer shall remit State and National dues no later than December 1st to the State Secretary INDIANA SAR.

Section 5.         If this corporation (The Duneland Chapter) is dissolved, any and all assets shall be transferred to and become the property of INDIANA SAR, Indiana Society Sons of the American Revolution If the INDIANA SAR refuses or is unable to accept said assets, they may be transferred to another charitable organization specified by the officers of the Duneland Chapter, but in no event shall any asset be distributed to any person other than a charitable organization under section 501 (c) (3) of the Internal Revenue Code.

 

BYLAW 20 –  AMENDMENTS

These Bylaws may be altered or amended only by majority vote of the members present at any Chapter meeting; providing that notice of the meeting and copies of the proposed amendments shall have been sent by USPS mail or email to all Chapter members in good standing at least twenty (20) days prior to said meeting. Said notice shall be deposited in the USPS mail or email and the notice period provided herein shall be computed from the date of such mailing.

 

 

Duneland Chapter - Indiana Society of the Sons of the American Revolution